How to Lease an Office Space

If you own a business and looking for an office space to lease, then you are in the right place. This post focuses on the steps you can follow in order to get the right office space.

Determine How Much Space You Need

You need to know how much space you require. This depends on the number of employees you have and the type of equipment you are planning to use in the office. If you are planning to reduce the number of employees, do not hire a bigger office. You will find yourself paying for space that you don’t need.

Estimate Your Budget

You need to come up with an estimate of what you are going to spend per month. In most cases, the total monthly payments are calculated by multiplying office space leased by the base rent charged per square foot. A budget will enable you to know your options better and prevent you from paying higher monthly premiums.

Use Business Incubators

It is very difficult to work professionally and in a productive manner if you are in an office, playroom or basement. If you can find a commercial space, then take advantage of a business incubator program near you. Incubators offer cheaper office spaces, equipment and furniture. Most business incubators provide resources for those who want to lease offices and provide great environment for business.

Consider Location

You need to consider the location of the office space. A good space should be located near your employees. This will enable the employees to perform their best at work. You don’t want to make sure the office is located at a place that is not more than 40 minutes away from a majority of your employees. The place should also be near public transportation and major highways. The space should also be near compatible businesses. These include restaurants and cafes where the employees can take lunch and refresh themselves.

Negotiate the Lease

The terms associated with leasing an office space vary with state. The lease duration usually ranges between one and five years. In order to avoid problems and unending legal battles, make sure you hire an experienced attorney to navigate the technical and legal jargon that come with the lease terms. But before you hire lawyer or sign any document, read the terms carefully. If there are statements you do not understand, ask your attorney to explain them to you.

Consider Clauses That Protect the Interest of Your Business

Negotiate with the company that specializes in office lease San Francisco on certain clauses that protect the interest of your business. These include sublease, exclusivity and co-tenancy clauses. Sublease clause allows you to lease the space you have been given to another business. The exclusivity clause bars the space owner from leasing one of the remaining spaces to a direct competitor. The co-tenancy clause allows you to break the lease if one business that brings in more traffic leaves the premises.

Leasing an office space can be challenging. But if you follow the tips discussed above, you will be on the right track to find the right office space for your company.

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